The HR Dictionary

Pay Stub

Employers may provide employees with a pay stub, often referred to as a pay slip, along with their payment or as a separate electronic document. The pay stub shows the employee's pay for the most recent pay period and could potentially provide information for the entire year. 

Pay stubs can be a vital source of information for employees since they explain how their salary is determined and what deductions are made from their paychecks. Pay stubs can also be used as evidence of income when requesting loans, housing, and other financial services

Employers are required by law to give workers a pay stub or statement of earnings for each pay period in several nations, such as Canada. Pay stubs are a popular practice among businesses even in nations where they are not necessarily required by law, like the United States.

What is in a Pay Stub

Although the particular information on a pay stub can differ based on the employer and the nation, the following are some of the most frequently found items:

  • Employee Information - This includes the employee's name, address, social security or employee identification number, and pay period dates.
  • Earnings - This section lists the employee's gross pay, which is the total amount of wages earned for the pay period, as well as any bonuses, overtime pay, or commission earned during that time.
  • Taxes - This section lists the various taxes that were withheld from the employee's paycheck for the pay period, such as federal income tax, state income tax, and social security and Medicare taxes.
  • Deductions - This section lists any other deductions taken from the employee's paycheck, such as health insurance premiums, retirement plan contributions, or wage garnishments.
  • Net Pay - This is the amount of money that the employee takes home after all deductions and taxes have been taken out of their paycheck.
  • Year-to-Date Totals - This section provides a summary of the employee's earnings, taxes withheld, and deductions for the current year up to the current pay period.
  • Employer Information - This includes the name and address of the employer, as well as any identifying information, such as the employer identification number.

Broadly, the details on a pay stub assist employees in understanding how their pay is determined and how much money they are receiving after taxes and other deductions from their cheque.